Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held December 5, 2006 at 5:00 P.M.
Present: Ogden, Gregoire, Vetter
Absent: Quirk
It was moved by Commissioner Gregoire second by Commissioner Vetter that the minutes of the previous meetings of October 31, November 7 and November 21, 2006 be approved as read.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
|
CHECK NO |
VENDOR |
DESCRIPTION |
AMOUNT |
|
29091 |
Advanta Bank Corp |
Travel & school |
63.84 |
|
29092 |
Bonnie Abel |
Reimbursement |
15.14 |
|
29093 |
Acme Electric |
Supplies |
63.46 |
|
29094 |
American Payment Center |
Drop boxes |
210.00 |
|
29095 |
Border States Electric |
Inventory; supplies |
1,287.34 |
|
29096 |
City of EGF |
Transfer; rent |
69,888.91 |
|
29097 |
Computer Renaissance |
Supplies |
74.99 |
|
29098 |
Dakota Supply Group |
Inventory |
495.23 |
|
29099 |
Deitz Business Promotions |
Miscellaneous |
1,019.39 |
|
29100 |
Diamond Cleaning Supply |
Supplies |
228.50 |
|
29101 |
Digi-Key |
Supplies |
179.58 |
|
29102 |
CNH Capital |
Repairs |
614.87 |
|
29103 |
Ethanol Products |
Wtr treat chemicals |
692.21 |
|
29104 |
Floan Sanders |
Professional fees |
2,402.00 |
|
29105 |
GF Welding |
Supplies |
28.66 |
|
29106 |
Scott Gravseth |
Expenses |
12.21 |
|
29107 |
Graymont Western Canada |
Wtr treat chemicals |
3,148.50 |
|
29108 |
Lithia Ford |
Maintenance |
47.29 |
|
29109 |
Holweger Excavating |
Professional fees |
21,943.00 |
|
29110 |
Interstate Power Systems |
Repairs |
1,069.40 |
|
29111 |
J&W Instruments |
Lab supplies |
408.52 |
|
29112 |
Lystads Janitorial |
Supplies |
26.63 |
|
29113 |
M & W Services Inc |
Nov 16-30 meter reads |
1,786.95 |
|
29114 |
Madison Nat’l Life Ins |
Life insurance |
246.80 |
|
29115 |
Medica |
Health insurance |
12,260.41 |
|
29116 |
Midwest Refrigeration |
Maintenance |
475.00 |
|
29117 |
MMUA |
Training & school |
590.00 |
|
29118 |
MN Dept Health (MDH) |
MDH fees |
4,280.00 |
|
29119 |
MN Project/CERTS |
Training & school |
31.50 |
|
29120 |
National Waterworks/HD Supply |
Inventory |
76,089.00 |
|
29121 |
Nelson Business Forms |
Supplies |
973.18 |
|
29122 |
North-Holt Electric |
Professional fees |
23,681.59 |
|
29123 |
Northern Plumbing Supply |
Supplies |
104.91 |
|
29124 |
Northern Valley Machine |
Supplies |
2,940.36 |
|
29125 |
O'Reilly Automotive Inc |
Supplies |
9.14 |
|
29126 |
Pitney Bowes Inc |
Miscellaneous |
32.78 |
|
29127 |
PS Doors |
Repairs |
61.20 |
|
29128 |
Qwest |
Repairs |
555.76 |
|
29129 |
Lance Riel |
Safety boots |
75.00 |
|
29130 |
Rydells |
Maintenance |
745.70 |
|
29131 |
Service Bureau |
Oct collection fees |
539.81 |
|
29132 |
Spiegel & McDiarmid |
Professional fees |
2,434.20 |
|
29133 |
Chad Troitte |
Travel & school |
321.80 |
|
29134 |
Verizon Wireless |
Communications |
208.20 |
|
29135 |
Vilandre |
Repairs |
183.96 |
|
29136 |
WESCO |
Supplies |
511.84 |
|
29137 |
X-cel Energy |
Gas utilities |
2,868.63 |
|
|
|
Payroll |
56,497.22 |
|
|
TOTAL |
|
$235,927.39 |
It was moved by Commissioner Vetter second by Commissioner Gregoire that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Vetter to approve the electric cable specifications, advertise for bids and set the bid opening for 2:00 P.M. on January 9, 2006.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
Commissioner Quirk now entered the meeting.
It was moved by Commissioner Gregoire second by Commissioner Quirk not to approve the 2007 Midcontinent advertising contract as presented.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Quirk to authorize signing the AWWA Research Foundation Memorandum.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Gregoire that the Secretary now present the chemical bids.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The Secretary presented the chemical bids as follows:
|
NAME |
CHEMICAL |
ITEM # |
AMOUNT |
TOTAL |
|
Graymont |
Pebble Quicklime |
1 |
$ 141.00/ton |
70,500.00 |
|
General Chemical |
Liquid Aluminum Sulfate |
2 |
0.0991825/lb |
58,517.68 |
|
C&S Chemical |
Liquid Aluminum Sulfate |
2 |
0.12/lb |
70,800.00 |
|
Hawkins |
Liquid Aluminum Sulfate |
2 |
.0781/lb |
46,079.00 |
|
DPC |
Liquid Chlorine |
3 |
$ 659.00/ton |
11,862.00 |
|
Hawkins |
Liquid Chlorine |
3 |
$ 632.00/ton |
11,376.00 |
|
OCI Chemical Corp |
Light or Dense Soda Ash |
4 |
$ 310.19/ton |
18,611.40 |
|
Brenntag Pacific |
Light or Dense Soda Ash |
4 |
$ 298.00/ton |
$298.00/ton + FSC |
|
Thatcher |
Light or Dense Soda Ash |
4 |
$ 297.06/ton |
17,823.60 |
|
Killoran Trucking |
Light or Dense Soda Ash |
4 |
$ 315.00/ton |
18,900.00 |
|
Hawkins |
Light or Dense Soda Ash |
4 |
$ 323.40/ton |
19,404.00 |
|
DPC |
Hydrofluosilicic Acid |
5 |
.42/lb |
10,080.00 |
|
Hawkins |
Hydrofluosilicic Acid |
5 |
.45/lb |
10,800.00 |
|
DPC |
Potassium permanganate |
6 |
$ 2.90/lb |
23,200.00 |
|
Hawkins |
Potassium permanganate |
6 |
$ 5,200.00/ton |
20,800.00 |
|
Ethanol Products |
Liquid Carbon Dioxide |
7 |
$ 110.00/ton |
17,600.00 |
|
Cal Pacific |
Powdered Activated Carbon |
8 |
$ 800.00/ton |
8,800.00 |
|
Hawkins |
Powdered Activated Carbon |
8 |
$ 1,186.17/ton |
13,047.87 |
|
Hawkins |
Liquid Sodium Aluminate |
9 |
.34/lb |
52,700.00 |
|
Hawkins |
Polyphosphate |
10 |
$ 2,040.00/ton |
30,600.00 |
|
Pristine |
Polyphosphate |
10 |
.81/lb |
24,300.00 |
|
DPC |
Anhydrous Ammonia |
11 |
1.10/lb |
9,900.00 |
|
Hawkins |
Anhydrous Ammonia |
11 |
$ 2,360.00/ton |
10,620.00 |
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Graymont Western Canada Inc. as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER: #1 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($70,500.00) Seventy Thousand Five Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Hawkins Inc. as filed with the Secretary of said Commission for the furnishing of the following item number(s) of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER(S): #2, 3, 6, & 9 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($130,955.00) One Hundred Thirty Thousand Nine Hundred Fifty-Five and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Thatcher Company of Montana as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER: #4 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($17,823.60) Seventeen Thousand Eight Hundred Twenty-Three and 60/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of DPC Industries Inc. as filed with the Secretary of said Commission for the furnishing of the following item number(s) of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER(S): #5 & 11 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($19,980.00) Nineteen Thousand Nine Hundred Eighty and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Ethanol Products as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER: #7 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($17,600.00) Seventeen Thousand Six Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Cal-Pacific Carbon, LLC as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER: #8 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($8,800.00) Eight Thousand Eight Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that he bid of Pristine Water Solutions as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 17, 2006;
ITEM NUMBER: #10 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 25 and November 1, 2006 and as fully set forth in the plans and specifications for the total bid price of ($24,300.00) Twenty-Four Thousand Three Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota that the following rate schedule regarding electric service shall become effective with and new rates applied on the bills rendered in January, 2007, commencing with the North End mailing on or about December 29, 2006 and
BE IT FURTHER RESOLVED that the following rate shall supercede all prior rates in this respective class:
GENERAL RESIDENTIAL ELECTRIC RATE (GRE-2007)
Customer Charge $7.75 Per Month
All KWH Energy $0.0635 Per Month
Minimum Charge $7.75 Per Month
BE IT FURTHER RESOLVED that this rate is available to single-phase residential customers; and those customers who have an approved electrical water heater (40 gallon minimum) connected to the load management system shall have available to them a credit of $6.00 per month each month that their water heaters are connected to the system, and
BE IT FURTHER RESOLVED that this energy rate shall include the current city electric franchise fee of $0.0075 per kWh and that the energy rate shall be subject to adjustment to reflect any changes in said city electric franchise fee, and
BE IT FURTHER RESOLVED that the wholesale power adjustment clause applies to this rate. At the Department’s discretion, the above rate may be increased or decreased by 0.1 mill per KWH for each 0.1 mill, or major fraction thereof, by which the City's total average purchased power cost changes, and
BE IT FURTHER RESOLVED that the penalty of 10 per cent of the current billing will be added if not paid within 10 days from date of bill rendered.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the following rate schedule regarding electric service shall become effective with and new rates applied on the bills rendered in January 2007, commencing with the North End mailing on or about December 29, 2006, and
BE IT FURTHER RESOLVED that the following rates shall supersede all prior rates in this respective class:
RESIDENTIAL ALL ELECTRIC RATE (RAE-2007)
Customer Charge $ 7.75 Per Month
All KWH Energy $ 0.0635 Per KWH
Minimum Charge $ 7.75 Per Month
BE IT FURTHER RESOLVED that this rate is available to single-phase residential customers, and those customers who have an approved electrical water heater (40 gallon minimum) connected to the load management system shall have available to them a credit of $6.00 per month each month that their water heaters are connected to the system, and
BE IT FURTHER RESOLVED that this energy rate shall include the current city electric franchise fee of $0.0075 per kWh and that the energy rate shall be subject to adjustment to reflect any changes in said city electric franchise fee, and
BE IT FURTHER RESOLVED that the wholesale power adjustment clause applies to this rate. At the Department’s discretion, the above rate may be increased or decreased by 0.1 mill per KWH for each 0.1 mill, or major fraction thereof, by which the City's total average purchased power cost changes, and
BE IT FURTHER RESOLVED that a penalty of 10 per cent of the current billing will be added if not paid within 10 days from date of bill rendered.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the Resolution passed.
Commissioner Vetter, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota that the following rate schedule regarding electric service shall become effective with and new rates applied on the bills rendered in January 2007, commencing with the North End mailing on or about December 29, 2006, and
BE IT FURTHER RESOLVED that the following rate shall supercede all prior rates in this respective class:
MUNICIPAL GENERAL ELECTRIC RATE (MUNIGEN-2007)
Customer Charge $ 9.75 Per Month
All KWH Energy $ 0.061 Per Month
Minimum Charge $ 9.75 Per Month
BE IT FURTHER RESOLVED that those customers who have an approved electrical water heater (40 gallon minimum) connected to the load management system shall have available to them a credit of $6.00 per month each month that their water heaters are connected to the system, and
BE IT FURTHER RESOLVED that this energy rate shall include the current city electric franchise fee of $0.0075 per kWh and that the energy rate shall be subject to adjustment to reflect any changes in said city electric franchise fee, and
BE IT FURTHER RESOLVED that the wholesale power adjustment clause applies to this rate. At the Department’s discretion, the above rate may be increased or decreased by 0.1 mill per KWH for each 0.1 mill, or major fraction thereof, by which the City's total average purchased power cost changes, and
BE IT FURTHER RESOLVED that the penalty of 10 per cent of the current billing will be added if not paid within 10 days from date of bill rendered.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed.
It was moved by Commissioner Gregoire second by Commissioner Quirk to adopt the 2007 budget.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Gregoire to approve giving customers a “Holiday” from the energy adjustment factor for the month of December, 2006 which will mean customers will be billed only the base rate for any energy used on their bills mailed in December, 2006.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Vetter that the meeting be adjourned to December 19, 2006 at 5:00 P.M.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
Bonnie Abel
Sec'y