Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held September 19, 2006 at 5:00 P.M.

Present:  Ogden, Gregoire, Quirk, Vetter

Absent:   None

 

It was moved by Commissioner Gregoire second by Commissioner Quirk that the minutes of the previous meeting of September 5, 2006 be approved as read.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

The following bills and payroll were recommended for approval:

CHECK  NO

VENDOR

DESCRIPTION

AMOUNT

28805

CDW Government Inc

Computer licenses/anti-virus

3,819.04

28806

MMPA

Energy/demand

409,500.36

28807

Casey Leach

Overpay final bill

13.70

28808

Ashley Thompson

Overpay final bill

110.38

28809

Mandi Harlow

Overpay final bill

35.03

28810

Acme Electric

Supplies

126.05

28811

Almetek Industries Inc

Supplies

324.53

28812

Ameripride Linen/Apparel

Contracted services

177.70

28813

AWWA

Dues & subscriptions

450.00

28814

Bobcat of Grand Forks

Maintenance

476.31

28815

Border States Electric

Inventory; supplies

1,221.72

28816

Sterling Bottomley

Reimbursement

53.38

28817

Dan Boyce

Expenses

8.96

28818

City of EGF

Transfer

248,452.72

28819

Commercial Printing

Supplies

26.63

28820

Commissioner of Revenue

Sales; use; grbg surchrg

40,262.00

28821

Community Education

Training & school

135.00

28822

CorpPro Companies

Contracted services

24,388.50

28823

Dakota Supply Group

Supplies

4,564.06

28824

Digi-Key

Supplies

65.44

28825

Exponent

Advertising; publishing

1,338.06

28826

Fert-L-Lawn

Contracted services

1,703.23

28827

Ferrellgas

Supplies

49.60

28828

GF Thur-O-Clean

Contracted services

467.27

28829

Galstad Jensen & McCann

Aug legal fees

795.00

28830

Gopher State One Call

Aug locates

301.60

28831

GF Herald

Advertising

345.60

28832

GF Utility Billing

Water tests

250.00

28833

GF Welding

Supplies

36.34

28834

Graymont Western Canada

Wtr treat chemicals

3,170.50

28835

Hardware Hank

Supplies; light bulbs

1,547.84

28836

Hawkins Inc

Wtr treat chemicals

7,082.65

28837

HeatShare

Miscellaneous

2,000.00

28838

Home of Economy

Supplies

76.82

28839

Hugo’s #5

Supplies

2.76

28840

KBM Inc

Professional fees

24,249.17

28841

Leighton Broadcasting

Advertising

440.00

28842

LMCIT Ins Trust

Insurance

10,932.85

28843

The Leader

Advertising

167.73

28844

Lumber Mart

Supplies

5.31

28845

M & W Services Inc

Sep 1-14 meter reads

1,646.05

28846

Medica

Health insurance

13,057.75

28847

Midcontinent Comm Adv Sales

Advertising

672.00

28848

MMTG

Dues & subscriptions

1,893.35

28849

MN Dept Commerce

Alternate energy charge

66.01

28850

MMUA

Dues & subscriptions

2,153.40

28851

MVTL Laboratories

Contracted services

160.00

28852

Nalco Company

Supplies

121.95

28853

Pest Detectives

Contracted services

356.83

28854

Qwest

Communications

1,123.30

28855

Radix Corp / Stearns Financial

Maintenance

136.50

28856

Rivard's Turf/Forage Inc

Supplies

93.81

28857

Roto-Rooter

Maintenance

350.00

28858

Service Bureau

Aug collection fees

247.29

28859

Spiegel & McDiarmid

Professional fees

594.90

28860

TDS Metrocom

Communications

28.35

28861

Tony Dorn Inc

Service agreements

128.91

28862

Verizon Wireless

Communications

212.72

28863

Vision Companies

Professional fees

7,700.00

28864

WAPA

Current

102,831.43

28865

Water & Light

Utilities

11,791.61

28866

WESCO

Supplies

159.96

28867

Adam Wilkens

Moving expenses

963.96

28868

X-cel Energy

Facilities/distribution/real estate tax

5,919.94

28869

Zee Service Co

Supplies

318.82

 

 

Payroll

56,385.64

 

TOTAL

 

$941,902.68

 

It was moved by Commissioner Quirk second by Commissioner Vetter that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Vetter second by Commissioner Quirk to accept Paul Erickson’s letter of resignation effective September 30, 2006.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Quirk second by Commissioner Gregoire that the Secretary now present the transformer bids.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

The Secretary presented the bids as they were by item and tabulated by the consulting engineers, KBM, Inc.; KBM recommended them for award by the following resolutions:

 

Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Border States Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the transformer material bids opened September 11, 2006;

             ITEM NUMBERS:    3, 4, 5, 6, and 7      for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on August 23 and 30, 2006 and as fully set forth in the plans and specifications for the total bid price of Ninety-Three Thousand Five Hundred Forty-Six and No/100 dollars

($ 93,546.00) be and hereby is accepted.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

The President declared the resolution passed.

 

Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Dakota Supply Company as filed with the Secretary of said Commission for the furnishing of the following item number of the transformer material bids opened September 11, 2006;

             ITEM NUMBER:            1          for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on August 23 and 30, 2006 and as fully set forth in the plans and specifications for the total bid price of Sixty-Three Thousand Seven Hundred Fifty and No/100 dollars ($ 63,750.00) be and hereby is accepted.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

The President declared the resolution passed.

 

Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Westinghouse Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item number of the transformer material bids opened September 11, 2006;

             ITEM NUMBER:            2          for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on August 23 and 30, 2006 and as fully set forth in the plans and specifications for the total bid price of Six Thousand Seven and No/100 dollars ($ 6,007.00) be and hereby is accepted.

 

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

The President declared the resolution passed.

 

It was moved by Commissioner Vetter second by Commissioner Gregoire to accept National Waterworks proposal for an Automatic Meter Reading System in the amount $860,118.00 for the base bid and $16,000.00 for the alternate bid.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Vetter second by Commissioner Quirk to authorize entering into a 1 year contract with Qwest for telephone service.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Quirk second by Commissioner Gregoire to allow Minnesota Municipal Power Agency to use our fiber network to access telemetry information from our substations.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Gregoire second by Commissioner Vetter to approve

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

It was moved by Commissioner Quirk second by Commissioner Vetter that the meeting be adjourned to October 3, 2006 at 5:00 P.M.

Voting Aye:  Ogden, Gregoire, Quirk, Vetter

Voting Nay:  None

 

 

                                                                                                            Bonnie Abel

                                                                                                            Sec'y