Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held May 16, 2006 at 5:00 P.M.
Present: Ogden, Gregoire, Quirk, Vetter
Absent : None
It was moved by Commissioner Gregoire second by Commissioner Quirk that the minutes of the previous meetings of May 2 and 9, 2006 be approved as read.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
|
CHECK NO |
VENDOR |
DESCRIPTION |
AMOUNT |
|
28271 |
Paul Erickson |
VOID |
-538.51 |
|
28349 |
Chad Troitte |
Expenses |
433.64 |
|
28350 |
MMPA |
Energy/demand |
295,080.52 |
|
28351 |
Acme Electric |
Supplies |
56.95 |
|
28352 |
Ameripride Linen/Apparel |
Contracted services |
168.62 |
|
28353 |
APPA |
Dues & subscriptions |
145.00 |
|
28354 |
AWWA |
Dues & subscriptions |
206.00 |
|
28355 |
Big Jim’s East Side Tire |
Maintenance |
11.73 |
|
28356 |
Border States Electric |
Supplies |
410.95 |
|
28357 |
Dan Boyce |
Expenses |
309.59 |
|
28358 |
C L Linfoot Co |
Contracted services |
902.05 |
|
28359 |
CDW Government Inc |
Supplies |
51.01 |
|
28360 |
Carquest Auto Parts |
Supplies |
20.37 |
|
28361 |
City of EGF |
Transfer |
249,258.37 |
|
28362 |
Comfort Inn |
Travel & school |
307.96 |
|
28363 |
Commissioner of Revenue |
Sales; use; grbg surchrg |
35,696.00 |
|
28364 |
Dakota Supply Group |
Inventory |
30,442.24 |
|
28365 |
Dell Marketing LP |
Supplies |
33.50 |
|
28366 |
East Grand Station |
E-85 fuel |
176.84 |
|
28367 |
Ecolab Vehicle Care Division |
Supplies |
585.60 |
|
28368 |
Paul Erickson |
Expenses |
41.00 |
|
28369 |
Exponent |
Advertising; publishing |
1,167.24 |
|
28370 |
Fargo Water Equipment |
Supplies |
1,832.40 |
|
28371 |
Fed Ex |
Freight |
22.82 |
|
28372 |
Galstad Jensen & McCann |
Legal fees |
60.00 |
|
28373 |
GF Fire Equip Co |
Maintenance |
83.56 |
|
28374 |
GF Utility Billing |
Water tests |
250.00 |
|
28375 |
GF Welding |
Supplies |
1.07 |
|
28376 |
Hardware Hank |
Supplies |
112.74 |
|
28377 |
Hawkins Inc |
Wtr treat chemicals |
3,159.20 |
|
28378 |
Holweger Excavating |
Contracted services |
1,360.00 |
|
28379 |
Home of Economy |
Supplies |
15.99 |
|
28380 |
Hugo’s #5 |
Supplies |
16.92 |
|
28381 |
Impressions International |
Supplies |
75.00 |
|
28382 |
Interstate Power Systems |
Contracted services |
2,256.78 |
|
28383 |
KBM Inc |
Professional fees |
5,155.29 |
|
28384 |
Leighton Broadcasting |
Advertising |
440.00 |
|
28385 |
M & W Services Inc |
May 1-11 meter reads |
1,189.10 |
|
28386 |
MeritCare Medical Group |
Drug test |
21.00 |
|
28387 |
Midcontinent Comm Adv Sales |
Advertising |
672.00 |
|
28388 |
MMUA |
Professional fees |
250.00 |
|
28389 |
Olsen Chain & Cable Inc |
Supplies |
1,695.03 |
|
28390 |
Pitney Bowes Inc |
Supplies |
252.89 |
|
28391 |
Porta-Mix Concrete |
Supplies |
24.50 |
|
28392 |
Qwest |
Communications |
1,123.54 |
|
28393 |
Radix Corporation |
Maintenance |
136.50 |
|
28394 |
Randy Rapacz |
Expenses |
733.65 |
|
28395 |
Rydells |
Maintenance |
25.38 |
|
28396 |
Spiegel & McDiarmid |
Professional fees |
725.26 |
|
28397 |
TDS Metrocom |
Communications |
41.04 |
|
28398 |
Tony Dorn Inc |
Service agreements |
158.86 |
|
28399 |
Verizon Wireless |
Communications |
212.52 |
|
28400 |
WAPA |
Current |
96,232.52 |
|
28401 |
Water & Light |
Utilities |
11,696.00 |
|
28402 |
Wesco |
Inventory |
341.87 |
|
28403 |
X-cel Energy |
Facilities/distribution |
5,192.94 |
|
|
|
Payroll |
51,937.34 |
|
|
TOTAL |
|
$750,533.04 |
It was moved by Commissioner Quirk second by Commissioner Gregoire that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Gregoire to pledge to the city $100,000.00 out of reserves for a flood memorial.
Voting Aye: Ogden, Gregoire, Quirk
Voting Nay: Vetter
It was moved by Commissioner Gregoire second by Commissioner Vetter to approve the request to fill the position vacated by the resignation of Jason Strand, and direct the Civil Service Secretary to advertise for the position of Apprentice Lineworker.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The Commission heard from the Teamster’s representative concerning an open grievance. After hearing all sides, the grievance was denied.
It was moved by Commissioner Quirk second by Commissioner Vetter to approve the purchase of a Bobcat Tool Cat in the amount of $
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Quirk to approve hiring a consultant to assist with the purchase of new software.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
Commissioner Vetter, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:
WHEREAS, there exists a standby power contract between the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota and American Crystal Sugar Company; and,
WHEREAS, the East Grand Forks Water and Light Department now has a new contract with Minnesota Municipal Power Agency to provide standby power,
BE IT HEREBY RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the following shall consist of the
Standby Power Rate:
This offering is subject to the general terms and conditions of the existing Standby Power Contract between the Commission and the Company as originally entered into on September 20, 1988. It is also subject to the terms and conditions of the existing contract between the Western Area Power Administration and the Commission and the current contract between the Minnesota Municipal Power Agency (MMPA) and the Commission.
Standby Power Supply: Standby power for partial or complete failure of generation of American Crystal Sugar during the 12 month period of January through December.
Scheduled Outage Supply: Energy for scheduled maintenance outages during January through May and October through December is only available at the option of MMPA. This would require advance request from the Company through the Commission to determine availability for a period of time acceptable to MMPA and the Commission.
Reserved Standby Demand Quantity:
7500 kW (adjusted for losses as specified in the contract) for January through May and September through December
3,500 kW (adjusted for losses as specified in the contract) for June, July, and August
Actual Standby Demand Quantity:
The actual output of American Crystal Sugar generation for the clock hour preceding the failure of American Crystal Sugar generation.
This quantity shall be adjusted for distribution and transmission losses as specified in the contract.
Metering of the actual generator output will be furnished and installed by the Commission with costs borne by the Company as covered in the contract.
Delivery Point(s): At Commission’s interconnection points with the Company electrical switchgear as defined and updated in the attached drawing.
Standby Capacity Reservation Demand Charge:
This charge shall be based on the rate currently in effect from the Commission’s wholesale supplier who is furnishing the standby power to the Commission.
For the period beginning May 1, 2005 and continuing throughout the duration of the East Grand Forks power supply agreement with MMPA unless and until modified by MMPA, the following Service Schedule applies.
June-September October-May
$ 3.00 per kW - month None
This charge will be billed monthly as a fixed charge. The amount will be determined by multiplying the Reserved Standby Demand Quantity for that month (as adjusted for then current distribution and transmission losses) by the above rate per kW-month reserved. Transmission losses will be as determined by the transmission system over which the standby is to be supplied.
For example, 3,500 kW reserved for June 2000 at $3.00 per kW month is:
(3,500 kW reserved) X ( 1.02) X (1.062) X $ 3.00 per kW-mo. = $ 11,374.02
Where 1.02 is the multiplier for East Grand Forks distribution losses
and where 1.062 is the multiplier for transmission losses for service provided over the WAPA transmission system to Industrial Park substation
and where $3.00 per kW-month is the Standby Capacity Reservation Demand Charge
Actual Demand Charge: This demand charge will apply only when Standby Power is furnished and will apply to the standby demand used during that monthly billing period. The Firm Demand Charge for that month from the Commission’s Standby Supplier will be multiplied by the Actual Standby Demand Quantity furnished as adjusted for losses. This will be reduced by the amount paid for that same month for Standby Capacity Reservation Demand Charge.
Standby Energy Charge: If American Crystal Sugar’s generation experiences a forced outage, energy will be provided at the market rates in effect during the outage. However, in no event will the energy charge be less than the Commission’s firm supplemental energy rate. In all cases the city franchise fee will apply to energy supplied.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
The President declared the resolution passed
It was moved by Commissioner Gregoire second by Commissioner Quirk that the meeting be adjourned to a closed meeting to discuss negotiation strategies.
Voting Aye: Ogden, Gregoire, Quirk, Vetter
Voting Nay: None
Bonnie Abel
Sec'y