Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held January 18, 2005 at 5:00 P.M.
Present: Ogden, Gregoire, Vetter
Absent : Quirk
It was moved by Commissioner Gregoire second by Commissioner Vetter that the minutes of the previous meetings of December 21 & 28, 2004 and January 4, 2005 be approved as read.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
CHECK # VENDOR DESCRIPTION AMOUNT
26615 MMPA Energy/demand $ 319,178.27
26616 Acme Electric Tools & supplies 962.89
26617 Ameripride Linen/Apparel Contracted services 248.34
26618 APPA Travel & school 300.00
26619 Dan Boyce Expenses 119.57
26620 Carquest Auto Parts Supplies 3.85
26621 City of EGF Transfer; acct’g fees 280,555.73
26622 City of Fargo Contracted services 60.00
26623 City of GF Contracted services 200.00
26624 Combined Insurance Admin disability ins 294.00
26625 Commercial Printing Supplies 80.94
26626 Commissioner of Revenue Sales; use; grbg surchrg 32,696.00
26627 Community Bank/RRV Dec ACH charges 42.96
26628 DPC Industries Wtr treat chemicals 1,238.23
26629 Digi-Key Supplies 62.71
26630 Paul Erickson Reimbursement 696.49
26631 Ethanol Products Wtr treat chemicals 507.00
26632 Exponent Advertising; publishing 1,078.79
26633 Fargo Water Equipment Inventory 177.01
26634 Fastenal Company Supplies 1,036.17
26635 Fed Ex Freight 208.31
26636 Firestone Stores Repairs 95.80
26637 Floan Sanders Professional fees 1,204.00
26638 Darrell Fore Refund 14.80
26639 Gaffaney’s Supplies 81.12
26640 Galstad Jensen & McCann Dec legal fees 837.00
26641 GF Fire Equip Co Supplies 15.86
26642 GF Grocery Supplies 48.90
26643 Hansen Ford Maintenance 28.32
26644 Hardware Hank Supplies 297.72
26645 Hawkins Inc Wtr chemicals; supplies 15,766.63
26646 Home of Economy Supplies 50.14
26647 Hugo’s #5 Supplies 11.13
26648 Johnson Iron & Machine Repairs 190.00
26649 KBM Inc Professional fees 14,914.41
26650 Killoran Trucking Wtr treat chemicals 4,571.70
26651 Leighton Broadcasting Advertising 440.00
26652 Lystads Supplies 757.75
26653 M & W Services Inc Dec 30-Jan 13 meter reads 2,302.20
26654 Midcontinent Comm Adv Sales Advertising 640.00
26655 MMUA Professional fees; dues 17,758.91
26656 Monarch Travel & Tour Travel & school 1,841.58
26657 MVTL Laboratories Contracted services 157.00
26658 Nelson Business Forms Supplies 612.02
26659 North-Holt Electric Professional fees 30,082.10
26660 Jeff Olson Supplies 16.00
26661 Pamida Supplies 4.66
26662 Porta-Mix Concrete Supplies 115.82
26663 Qwest Communications 1,037.21
26664 PowerPlan Repairs 1,087.05
26665 Radix Corporation Maintenance 136.50
26666 Rydells Mtce; repairs 1,200.77
26667 Service Bureau Dec collection fees 95.73
26668 Ferrellgas Fuel 20.00
26669 Sun Dot Communications Communications 201.91
26670 TDS Metrocom Communications 33.74
26671 Tony Dorn Inc Service agreements 176.63
26672 Verizon Wireless Communications 10.10
26673 Basin Electric Co-op Current 116,188.26
26674 Water & Light Utilities 11,397.40
26675 X-cel Energy Facilities/distribution 5,059.99
26676 Zavoral & Sons Supplies 108.00
Payroll Total cost 56,893.63
$ 926,249.75
It was moved by Commissioner Vetter second by Commissioner Gregoire that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Vetter to offer the position of Lineworker/Apprentice Lineworker to Ryan Hoffman.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Vetter to place Jason Strand in the first position, Chris Heck in the second position and Jay Lizakowski in the third position on the Civil Service Eligibility list for the Lineworker/Apprentice Lineworker position.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Gregoire to approve the 2004 accounts for charge off.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
Commissioner Gregoire, supported by Commissioner Vetter, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the reconnection charges are as follows; and
BE IT FURTHER RESOLVED that the reconnection charges for services that are suspended for non-payment of utility bills or failure to pay the required deposits during normal duty hours shall be a minimum of $20.00. The reconnection charges after normal duty hours shall be a minimum of $100.00.
BE IT FURTHER RESOLVED that for purpose of reconnections, normal duty hours shall be from 8:00 a.m. to 4:00 p.m. Monday through Friday.
BE IT FURTHER RESOLVED that the above reconnect rates shall supercede all prior reconnect rates.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Gregoire, supported by Commissioner Vetter, introduced the following resolution and moved its adoption:
WHEREAS, the Water, Light Power and Building Commission of the City of East Grand Forks, Minnesota has established a need for a water meter installation policy, now therefore
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that such water meter installation policy be adhered to by all plumbers, contractors and home owners installing new water meters; and
BE IT FURTHER RESOLVED that each water meter purchase be accompanied by an instruction sheet; and
BE IT FURTHER RESOLVED that if the plumber or contractor installing the water meter fails to install the wire to the outside of the house, the Water and Light Department will install the wire at the Department’s cost, which will be billed to the customer.
BE IT FURTHER RESOLVED that the above installation rate shall supercede all prior rates for remote wire installation by the Water and Light Department.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The President declared the Resolution passed.
Commissioner Gregoire, supported by Commissioner Vetter, introduced the following resolution and moved its adoption:
WHEREAS, underground distribution and other electric and water installation fees are desired to be adjusted since they have not been adjusted since 1992, now therefore
BE IT RESOLVED by the Water, Light, Power and building Commission of the City of East Grand Forks, Minnesota, that the following rates for the listed services shall be applied to those services as listed and shall supercede all previous resolutions on rates concerning these services, and
BE IT FURTHER RESOLVED that the installation rates shall be as follows:
400 Amp Cable in Underground Area $250.00 1st 100' plus $2.50/ft in excess
400 Amp Cable in Overhead Area $310.00 1st 100' plus $2.50/ft in excess
400 Amp Cable in Construction Area* $165.00 1st 100' plus $2.50/ft in excess
200 Amp Cable in Underground Area $125.00 1st 100' plus $1.25/ft in excess
200 Amp Cable in Overhead Area $155.00 1st 100' plus $1.25/ft in excess
200 Amp Cable in Construction Area* $100.00 flat fee
Garage service-side of easement $250.00 1st 100' plus $1.25/ft in excess
Garage service-opposite side of easement $300.00 1st 100' plus $1.25/ft in excess
These fees apply only to residential customers. Commercial customers must do their trenching from the transformer to the building.
* Construction Area is where Water & Light Dept is converting Overhead to Underground through contract being issued, and
BE IT FURTHER RESOLVED that the customer shall own and maintain their Underground Distribution Service, and
BE IT FURTHER RESOLVED that all fees shall be paid in full before any connection to the distribution system shall be made, except in construction area, and
BE IT FURTHER RESOLVED that the Water and Light Department will not excavate or trench any electric service while there is frost in the ground, and
BE IT FURTHER RESOLVED that the customer shall pay to the Water and Light Department for the actual cost to the Department for the installation and or removal of all Temporary Three Phase Equipment, and
BE IT FURTHER RESOLVED that the Water & Light Department will furnish secondary cable rated at either 200 Amps or 400 Amps whichever is applicable, and
BE IT FURTHER RESOLVED that the charge for Security (Night Watch) Lights shall be as follows:
150W $4.50 Per Month
250W $6.00 Per Month
400W $7.00 Per Month
35' Wood Pole $2.00 Per Month
BE IT FURTHER RESOLVED that the above rates shall supercede any previous rates concerning these services.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Gregoire, supported by Commissioner Vetter, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand forks, Minnesota, that the following rates for the listed services shall be applied to those services as listed and shall supercede all previous resolutions on rates concerning these specific services; and
BE IT FURTHER RESOLVED that if a customer wants to change the size of their water meter from a smaller meter to a larger meter, the Water and Light Department will charge them the cost difference between the two meters. This will be the Department’s cost at the time that the size increase is taking place. Only remote waters meters will be installed for 5/8", 3/4" 1", 1 ½” and 2" water meters.
BE IT FURTHER RESOLVED other charges for services are as follows:
Failure to provide access to Water and Light owned meter equipment
From 8:00 a.m. - 4:00 p.m. $25.00
From 4:00 p.m. - 8:00 a.m. & weekends & holidays Department cost
Customer/owner request for Seasonal Disconnect of water or electric services
From 8:00 a.m. - 4:00 p.m. $20.00
From 4:00 p.m. - 8:00 a.m. & weekends & holidays Department cost
Off peak electric meters may not be disconnected seasonally, they must stay connected year round.
Temporary Electric Service:
120/240 Volt Single Phase of 200 Amps or less:
Underground System $40.00
Overhead System $40.00
Per Wood Pole Set $20.00
3 Phase Electric Temporary Service Department cost
Customer shall provide an approved meter socket and electrical equipment with final connection to be made by the Water and Light Department.
BE IT FURTHER RESOLVED that no temporary electric service will be connected until the owner or contractor provides an affidavit to the Water and Light Department as provided in the State Electric Code, and
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
Commissioner Gregoire, supported by Commissioner Vetter, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota that the following rate schedule regarding charges for water service connection fees shall go in to effect on January 18, 2005.
METER SIZE PRICE
3/4" $140.00
1" $195.00
1½" $420.00
2" regular $490.00
2" compound Cost + 10%
3" Cost + 10%
4" Cost + 10%
6" Cost + 10%
BE IT FURTHER RESOLVED that the above prices include the meter, wire, couplers or flanges for connection, tax, freight and labor for installation of the remote pad.
BE IT FURTHER RESOLVED that the above rates shall supersede all prior rates for water service connection fees.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
The President declared the resolution passed.
It was moved by Commissioner Gregoire second by Commissioner Vetter to create a committee to do a market survey for Class A water plant operators. Members on the committee include one commissioner: Mike Quirk; one supervisor: Gary Hultberg; one water operator: to be determined; and one union representative: to be determined.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
It was moved by Commissioner Gregoire second by Commissioner Vetter that the meeting be adjourned to February 1, 2005 at 5:00 P.M.
Voting Aye: Ogden, Gregoire, Vetter
Voting Nay: None
Bonnie Abel
Sec'y