Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held December 21, 2004 at 5:00 P.M.
Present: Gregoire, Quirk, Ogden, Vetter
Absent : None
It was moved by Commissioner Ogden second by Commissioner Vetter that the minutes of the previous meetings of November 29 and December 7, 2004 be approved as read.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
CHECK # VENDOR DESCRIPTION AMOUNT
26528 MMPA Energy/demand $ 312,869.21
26529 Acme Electric Supplies 300.90
26530 Ameripride Linen/Apparel Contracted services 164.14
26531 Ben Franklin Crafts Supplies 60.07
26532 Border States Electric Inventory; supplies 1,779.37
26533 Burmeister Electric Inventory 805.14
26534 Butler Machinery Repairs 139.25
26535 Carquest Auto Parts Parts 19.49
26536 Cellular One Communications 200.97
26537 City of EGF Transfer; repairs 654,906.09
26538 Commissioner of Revenue Sales; use; grbg surchrg 31,045.00
26539 Community Bank/RRV Nov ACH charges 37.84
26540 DPC Industries Wtr treat chemicals 288.23
26541 Dakota Supply Group Inventory 290.96
26542 Exponent Advertising; publishing 1,755.56
26543 Floan Sanders Professional fees 3,184.00
26544 GF Thur-O-Clean Contracted services 467.27
26545 Galstad Jensen & McCann Nov legal fees 1,534.50
26546 Gopher State One Call Nov locates 159.85
26547 GF Herald Advertising 182.25
26548 GF Utility Billing Water tests 200.00
26549 Hansen Ford Repairs 84.22
26550 Hardware Hank Supplies 692.16
26551 Hawkins Inc Wtr treat chemicals 1,143.58
26552 High Voltage Testing Safety clothing 199.33
26553 Home of Economy Supplies 276.14
26554 Honeywell Solutions Contracted services 11,280.00
26555 Hugos #5 Supplies 5.96
26556 Interstate Companies Maintenance 921.07
26557 KBM Inc Professional fees 17,982.48
26558 Leighton Broadcasting Advertising 440.00
26559 Locators & Supplies Inventory 117.88
26560 M & W Services Inc Dec 1-15 meter reads 1,783.55
26561 Mainstreet Designs Supplies 125.07
26562 MMTG Dues & subscriptions 1,306.44
26563 MN Dept Commerce Alternate energy charge 245.87
26564 Pitney Bowes Inc Supplies 208.97
26565 Qwest Communications 1,753.07
26566 RDO Equipment Co Tools & equipment 1,544.25
26567 Radix Corporation Maintenance 136.50
26568 Service Bureau Nov collection fees 404.14
26569 Spiegel & McDiarmid Professional fees 3,667.50
26570 FerrellGas Fuel 34.80
26571 Sun Dot Communications Communications 201.91
26572 T’N’T Outfitters Safety clothing 65.98
26573 USLink/TDS Metrocom Communications 54.89
26574 Verizon Wireless Communications 8.42
26575 Basin Electric Power Current 101,895.14
26576 Water & Light Utilities 538.56
26577 X-cel Energy Facilities/distribution 7,059.99
26578 Zavoral & Sons Repairs 384.00
Payroll Total cost 55,495.39
1,220,447.35
It was moved by Commissioner Quirk second by Commissioner Ogden that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to approve the North-Holt Electric Change Order #1 for the 2004 golf course addition electric distribution construction increasing the project amount by $33,289.00.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Quirk that the Secretary now present the chemical bids.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The Secretary presented the chemical bids as follows:
NAME CHEMICAL ITEM # AMOUNT TOTAL
Graymont Pebbled Quicklime 1 $114.50/T $ 57,250.00
Hawkins Inc Liquid Aluminum Sulfate 2 .04800/lb 28,320.00
C&S Chemicals Inc Liquid Aluminum Sulfate 2 .07710/lb 45,491.36
Hawkins Inc Liquid Chlorine 3 604.00/T 10,872.00
DPC Industries Inc Liquid Chlorine 3 645.00/T 11,610.00
Univar USA Inc Liquid Chlorine 3 .13900/lb 16,980.00
Thatcher Light or Dense Soda Ash 4 250.35/T 15,021.00
Brenntag West Inc Light or Dense Soda Ash 4 233.00/T 13,980.00
Killoran Trucking Light or Dense Soda Ash 4 209.65/T 12,579.00
Hawkins Inc Hydrofluosilicic Acid 5 .22000/lb 5,280.00
DPC Industries Inc Hydrofluosilicic Acid 5 .44000/lb 10,560.00
Thatcher Hydrofluosilicic Acid 5 .24350/lb 5,844.00
Hawkins Inc Potassium permanganate 6 3,184.00/T 12,736.00
Univar USA Inc Potassium permanganate 6 1.56500/lb 12,520.00
DPC Industries Inc Potassium permanganate 6 2.10000/lb 16,800.00
Ethanol Products Liquid Carbon Dioxide 7 84.50/T 13,520.00
Praxair Liquid Carbon Dioxide 7 110.20/T 17,632.00
Hawkins Inc Powdered Activated Carbon 8 713.60/T 7,879.60
Univar USA Inc Powdered Activated Carbon 8 .42000/lb 9,240.00
Carbon Chemical Powdered Activated Carbon 8 724.00/T 21,720.00
Carbon Chemical Powdered Activated Carbon 8 .36200/lb 7,964.00
Cal Pacific Carbon LLC Powdered Activated Carbon 8 700.00/T 7,700.00
Hawkins Inc Liquid Sodium Aluminate 9 .28430/lb 44,066.50
Univar USA Inc Liquid Sodium Aluminate 9 .25500/lb 39,525.00
Thatcher Liquid Sodium Aluminate 9 .28210/lb 43,725.50
C&S Chemicals Inc Liquid Sodium Aluminate 9 1.50000/lb 232,500.00
Pristine Stiles Chem Polyphosphate 10 .73000/lb 21,900.00
Carus Polyphosphate 10 1,483.40/T 22,251.00
Hawkins Inc Polyphosphate 10 1,460.00/T 21,900.00
Hawkins Inc Anhydrous Ammonia 11 1,560.00/T 7,020.00
DPC Industries Inc Anhydrous Ammonia 11 1.00000/lb 9,000.00
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Graymont Western Canada Inc. as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #1for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($57,250.00) Fifty-Seven Thousand Two Hundred Fifty and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Hawkins Water Treatment Group as filed with the Secretary of said Commission for the furnishing of the following item numbers of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBERS: #2, 3, 5 and 11 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($51,492.00) Fifty-One Thousand Four Hundred Ninety-Two and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Killoran Trucking as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #4 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($12,579.00) Twelve Thousand Five Hundred Seventy-Nine and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Univar USA Inc as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #6 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($12,520.00) Twelve Thousand Five Hundred Twenty and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Ethanol Products as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #7 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($13,520.00) Thirteen Thousand Five Hundred Twenty and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Cal-Pacific Carbon, LLC as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #8 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($7,700.00) Seven Thousand Seven Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Thatcher as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #9 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($43,725.50) Forty-Three Thousand Seven Hundred Twenty-Five and 50/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Vetter, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Pristine/Stiles-Kem
as filed with the Secretary of said Commission for the furnishing of the following item number of the water treatment chemical bids opened November 23, 2004;
ITEM NUMBER: #10 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 27 and November 3, 2004 and as fully set forth in the plans and specifications for the total bid price of ($21,900.00) Twenty-One Thousand Nine Hundred and No/100 dollars be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Ogden, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the Commission wishes to adopt an interest rate of not less than 2.5% annually to be paid on customer deposits in accordance with current law and that this rate shall become effective January 1, 2005.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
It was moved by Commissioner Ogden second by Commissioner Vetter to approve Dan Boyce and Mike Quirk’s attendance at the 2005 APPA Legislative Rally in Washington, D.C.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to approve the 2005 budget as presented.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden that the meeting be adjourned to a closed meeting on December 28, 2004 at 5:00 P.M. to discuss wage negotiations and then to the regular meeting on January 4, 2005 at 5:00 P.M.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Bonnie Abel
Sec'y