Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held November 18, 2004 at 7:00 P.M.
Present: Gregoire, Quirk, Ogden, Vetter
Absent : None
It was moved by Commissioner Quirk second by Commissioner Ogden that the minutes of the previous meetings of October 26 and November 2 & 3, 2004 be approved as read.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
CHECK # VENDOR DESCRIPTION AMOUNT
26416 MMPA Energy/demand $ 288,179.50
26417 Brandon Tufte Overpay final bill 79.10
26418 James Thomas Overpay final bill 205.43
26419 First Preston Overpay final bill 30.17
26420 Fabian Albrecht Overpay final bill 1.19
26421 Gordon Hipsher Overpay final bill 16.53
26422 Ameripride Linen/Apparel Contracted services 164.14
26423 AWWA Dues/subscriptions 67.00
26424 Batteries Plus Supplies 49.91
26425 Border States Electric Inventory; supplies 8,796.52
26426 Dan Boyce Expenses 117.83
26427 Burmeister Electric Inventory 562.45
26428 C&L Pest Control Contracted services 100.80
26429 Cellular One Communications 187.20
26430 Chrysler Toyota Maintenance 16.00
26431 City of EGF Transfer; acct’g fees 241,752.77
26432 Commissioner of Revenue Sales; use; grbg surchrg 35,768.00
26433 Dakota Supply Group Inventory 8,514.21
26434 Diamond Cleaning Supply Supplies 350.65
26435 EDHA Reimbursement 21.00
26436 Eagle Electric Repair 84.46
26437 Environmental Quality Board Energy facility permitting 509.92
26438 Exponent Advertising; publishing 1,022.24
26439 Fed-Ex Shipping 201.60
26440 Firestone Stores Repairs 22.49
26441 Fisher Scientific Supplies 687.93
26442 GF Thur-O-Clean Contracted services 431.32
26443 Gaffaney’s Supplies 167.00
26444 Galstad Jensen & McCann Oct legal fees 1,323.00
26445 Gopher State One Call Oct locates 187.45
26446 GF Utility Billing Water tests 220.00
26447 Scott Gravseth Expenses 245.00
26448 Hardware Hank Supplies 111.32
26449 Hawkins Inc Wtr treat chemicals 6,516.64
26450 High Plains Tech Supplies 451.71
26451 Home of Economy Supplies 57.58
26452 Interstate Companies Inc Supplies 145.99
26453 KBM Inc Professional fees 13,235.73
26454 Leighton Broadcasting Advertising 440.00
26455 M & W Services Inc Nov 1-12 meter reads 1,889.80
26456 Midcontinent Comm Adv Sales Advertising 640.00
26457 Mine Safety Appliances Maintenance 333.11
26458 MMUA Training/school 540.00
26459 North-Holt Electric Professional fees 23,780.50
26460 Jeff Olson Expenses 56.00
26461 Orchard Oil Co Supplies 35.76
26462 Plant Equipment Inc Supplies 727.30
26463 Porta-Mix Concrete Supplies 155.49
26464 Praxair Distribution Supplies 77.58
26465 Pyro-matic Inc Supplies 269.03
26466 Qwest Communications 317.37
26467 Radix Corporation Maintenance 130.00
26468 Lance Riel Expenses 9.00
26469 Rydells Maintenance 748.99
26470 SDI Limited Supplies 612.00
26471 Scott’s Electric Contracted services 3,475.75
26472 Service Bureau Oct collection fees 311.03
26473 SimplexGrinnell Contracted services 199.69
26474 Sun Dot Communications Communications 201.91
26475 Surplus Center Inc Supplies 6.87
26476 Corey Thompson Expenses 9.00
26477 Tony Dorn Inc Service agreements 15,110.30
26478 Underground Focus Mag Subscription 25.00
26479 USLink/TDS Metrocom Communications 55.23
26480 Verizon Wireless Communications 7.04
26481 Basin Electric Power Current 105,530.52
26482 Water & Light Utilities 9,183.19
26483 X-cel Energy Facilities/distribution 5,059.99
Payroll Total cost 59,201.43
$ 839,740.66
It was moved by Commissioner Ogden second by Commissioner Vetter that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden to approve overtime as needed to finish up on current projects before freeze up.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden to invite officials from the Tri-Valley weatherization program to a meeting to discuss the complaint received on the way their program is being managed. A letter will be sent to the complainant informing her of the Commission’s actions.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Commissioner Vetter, supported by Commissioner Ogden, introduced the following resolution and moved its adoption:
WHEREAS the Water, Light, Power and Building Commission established participation in the MSRS Health Care Savings Plan by resolution on December 19, 2002; and
WHEREAS participation by all East Grand Forks Water and Light Department non-union employees is mandatory; and those employees covered by a (BMS) Bureau of Mediation Services recognized bargaining unit are eligible to negotiate with the Commission for participation, now therefore
BE IT RESOLVED by the Water, Light, Power and Building Commission that the Health Care Savings Plan policy is hereby revised as follows:
1. All full time employees of the East Grand Forks Water and Light Department eligible for severance pay for unused vacation and sick leave under current non-union memorandums of understanding shall have 25% of their eligible payout directed to the (MSRS) Minnesota State Retirement System administered Health Care Savings Plan.
2. Beginning in 2005, all eligible employees will contribute the dollar equivalent of 100% of all unused and banked sick leave hours in excess of 1,280 and/or 3% of unused and banked sick leave up to and including 1,280 hours. The dollar equivalent is calculated by taking the eligible employee’s hourly rate of pay for the preceding year times the number of hours that the employee is eligible to receive. This contribution will be deducted from banked sick leave in January of each year. The employee’s banked sick leave hours will then be reduced by the number of eligible hours reflected by the employee’s contribution.
3. The Department’s responsibility will be to process the initial employee enrollment in the plan and to forward the appropriate employee contributions to the Minnesota State Retirement System in the manner required and approved by MSRS.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The president declared the Resolution passed.
Discussed negotiations with non-union employees.
It was moved by Commissioner Quirk second by Commissioner Ogden that the meeting be adjourned to December 7, 2004 at 5:00 P.M.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Bonnie Abel
Sec'y