Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held September 21, 2004 at 5:00 P.M.
Present: Quirk, Ogden, Vetter
Absent : Gregoire
It was moved by Commissioner Ogden second by Commissioner Vetter that the minutes of the previous meeting of September 7, 2004 be approved as read.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
CHECK # VENDOR DESCRIPTION AMOUNT
26168 MMPA Energy/demand $ 135,180.53
26169 WAPA Maintenance 125.00
26170 US Postal Service Postage 5,000.00
26171 Bonnie Abel Expenses 15.00
26172 Ameripride Linen/Apparel Contracted services 161.58
26173 MN AWWA Travel & school 180.00
26174 AWWA Subscription 410.00
26175 Automation Direct Supplies 510.00
26176 Bearings & Drives Supplies 51.72
26177 RW Beck Inc Professional fees 4,457.10
26178 Bert’s Truck Equipment Mtce & repairs 327.71
26179 Border States Electric Supplies 355.10
26180 Dan Boyce Expenses 65.43
26181 City of EGF Transfer; acct’g fees 436,883.90
26182 Commissioner of Revenue Sales; use; grbg surchrg 32,431.00
26183 Community Bank/RRV Aug ACH charges 32.36
26184 DPC Industries Wtr treat chemicals 1,009.73
26185 Dakota Supply Group Inventory; supplies 6,416.63
26186 Diamond Cleaning Supply Supplies 316.20
26187 Paul Erickson Expenses; reimb 392.81
26188 Fed Ex Freight 119.13
26189 Fisher Scientific Supplies 698.27
26190 Gaffaney’s Supplies 106.40
26191 Galstad Jensen & McCann Aug legal fees 1,404.00
26192 George’s Quick Printing Supplies 117.15
26193 GF Utility Billing Water tests 200.00
26194 Graymont Western Canada Wtr treat chemicals 2,021.98
26195 Hansen Ford Maintenance 28.32
26196 Hardware Hank Supplies 242.41
26197 Holiday Inn Travel & school 246.39
26198 Holweger Excavating Contracted services 6,100.00
26199 Hugo’s #5 Supplies 12.24
26200 Gary Hultberg Expenses 314.50
26201 KBM Inc Professional fees 11,115.08
26202 Keith’s Lock & Key Supplies 95.94
26203 Veronica Kostrzewski Reimbursement 30.00
26204 Leighton Broadcasting Advertising 360.00
26205 LMCIT Ins Trust Insurance 11,972.30
26206 Lumber Mart Supplies 26.65
26207 Lystads Maintenance 25.54
26208 M & W Services Inc Sep 1-15 meter reads 1,742.40
26209 Lori Maloney Expenses 15.00
26210 Mayo Mfg Inc Supplies 453.69
26211 Midcontinent Comm Adv Sales Advertising 640.00
26212 MN Dept Commerce Alt energy chrg; misc 195.90
26213 MN Dept Labor/Industry Permits & fees 50.00
26214 MN Section AWWA Travel & school 65.00
26215 North Central Rental Miscellaneous 3,647.63
26216 Jeff Olson Expenses 321.00
26217 Orchard Oil Co Supplies 239.23
26218 Porta-Mix Concrete Supplies 78.28
26219 Praxair Supplies 31.59
26220 Radix Corporation Maintenance 130.00
26221 Reliance Supplies 35.15
26222 Sam’s Club Membership fee 30.00
26223 Service Bureau Aug collection fees 444.38
26224 Sun Dot Communications Communications 201.91
26225 Tesoro Fuel 88.85
26226 Tony Dorn Inc Service agreements 47.39
26227 UAP Northern Plains Supplies 198.88
26228 USLink/TDS Metrocom Communications 42.20
26229 Verizon Wireless Communications 21.23
26230 Basin Electric Power Current 90,064.34
26231 Water & Light Utilities 515.38
26232 X-cel Energy Facilities/distribution 5,059.99
Payroll Total cost 56,980.94
$ 820,898.46
It was moved by Commissioner Vetter second by Commissioner Ogden that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Vetter to waive the liquidated damages on the 2004 watermain replacement project in light of the additional information that was provided by Mr. Holweger at this meeting. In the future, contractors must be responsible for approaching the commission themselves if they foresee problems in completing a project by the completion date stated in the contract.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to approve the 2004 watermain replacement project Change Order #1 for a net increase of $2,587.50.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to accept the proposal of Loss Prevention Associates, Inc. to provide an EPA mandated Emergency Response Plan for the water department.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to authorize the purchase of the budgeted computer upgrades that were requested.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Vetter to authorize the purchase of a new printer for the Distribution Service Center.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to accept the bid of Spielman Radio for improvements to our two-way radio system.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Vetter that the meeting be adjourned to October 5, 2004 at 5:00 P.M.
Voting Aye: Quirk, Ogden, Vetter
Voting Nay: None
Bonnie Abel
Sec'y