Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held May 4, 2004 at 5:00 P.M.
Present: Gregoire, Quirk, Ogden, Vetter
Absent : None
It was moved by Commissioner Quirk second by Commissioner Vetter that the minutes of the previous meeting of April 15, 2004 be approved as read.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The following bills and payroll were recommended for approval:
CHECK # VENDOR DESCRIPTION AMOUNT
25575 Dept of Natural Resources Void $ -75.00
25614 Melissa Olson Promotional 100.00
25615 Derek Brown Promotional 75.00
25616 Acme Electric Supplies 30.64
25617 AmericInn Travel & school 65.59
25618 Ameripride Linen/Apparel Contracted services 159.02
25619 APPA Travel & school 245.00
25620 AWWA Permits & fees; misc 150.50
25621 Automation Direct.com Supplies 184.78
25622 Bert’s Truck Equipment Supplies 1,796.87
25623 Big Jim’s East Side Tire Repairs 101.89
25624 Border States Electric Inventory; supplies 3,735.66
25625 Sterling Bottomley Safety clothing allowance 75.00
25626 Dan Boyce Expenses 152.02
25627 Brady Martz & Assoc Professional fees 495.00
25628 City of EGF Transfer; rent 92,455.56
25629 Dakota Supply Group Inventory 2,044.80
25630 Diamond Cleaning Supply Supplies 100.64
25631 Soris Financial Repairs 2,247.62
25632 Ethanol Products Wtr treat chemicals 895.00
25633 Fargo Water Equipment Supplies 125.38
25634 GF Thur-O-Clean Contracted services 303.75
25635 Galstad Jensen & McCann Mar legal fees 1,633.50
25636 Gopher State One Call Mar locates 5.75
25637 GF Fire Equip Co Supplies 34.61
25638 GF Utility Billing Water tests 200.00
25639 Hawkins Inc Wtr treat chemicals 3,831.64
25640 High Voltage Testing Tools & equipment 71.31
25641 Hugo’s #5 Supplies 10.16
25642 KBM Inc Professional fees 18,558.47
25643 Keith’s Upholstery Repairs 228.25
25644 Locators & Supplies Safety clothing 2,834.18
25645 Lumber Mart Supplies 215.05
25646 Lystads Supplies; repairs 96.89
25647 M & W Services Inc Apr 14-29 meter reads 2,330.25
25648 Madison Nat’l Life Ins Life insurance 266.50
25649 Mayo Mfg Inc Supplies 9.48
25650 Midcontinent Comm Adv Advertising 640.00
25651 Dept Natural Resources Permits & fees 500.00
25652 MN Dept Public Safety Permits & fees 175.00
25653 Motor Vehicle Deputy Tax & license 1,328.82
25654 Northern Water Works Supplies 459.04
25655 NW/ECSU Health insurance 13,415.50
25656 Jeff Olson Exps; safety cloth allow 370.60
25657 Ornamental Iron Contracted services 1,444.38
25658 Pitney Bowes Inc Maintenance contract 1,028.79
25659 Plant & Flanged Equip Supplies 521.85
25660 PS Doors Repairs 574.61
25661 Qwest Communications 720.64
25662 Reiten & Young Int’l Supplies 11.81
25663 Resco Inventory 5,188.68
25664 Rydells Maintenance 25.38
25665 Salem Motors Ford pickup 19,928.00
25666 Stan’s Communications Tools & equip 815.78
25667 Sun Dot Communications Communications 201.91
25668 Surplus Center Inc Supplies 31.81
25669 Valley Truck Parts Repairs 162.37
25670 Vessco Inc Inventory 18,637.50
25671 X-cel Energy Gas utilities 4,151.83
25672 X-cel Energy Digger dinner 437.91
25673 Zee Service Co Supplies 92.18
Payroll Total cost 53,748.87
$ 260,404.02
It was moved by Commissioner Ogden second by Commissioner Vetter that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Commissioner Ogden, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Rural Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened April 26, 2004;
ITEM NUMBERS: 1 and 6 for street light equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on April 14 and 21, 2004 and as fully set forth in the plans and specifications for the total bid price of Thirty-Seven Thousand Four Hundred Sixty-Eight and no/100 dollars ($ 37,468.00) be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Ogden, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Dakota Supply Group as filed with the Secretary of said Commission for the furnishing of the following item number of the material bids opened April 26, 2004;
ITEM NUMBER: 2 for street light equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on April 14
and 21, 2004 and as fully set forth in the plans and specifications for the total bid price of Three Thousand One Hundred Twenty and No/100 dollars ($ 3,120.00) be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
Commissioner Ogden, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Graybar Electric Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened April 26, 2004;
ITEM NUMBERS: 3, 4 and 5 for street light equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on April 14 and 21, 2004 and as fully set forth in the plans and specifications for the total bid price of Twenty Thousand One Hundred Forty-Six and no/100 dollars ($ 20,146.00) be and hereby is accepted.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the resolution passed.
It was moved by Commissioner Vetter second by Commissioner Quirk to authorize the preparation of plans and specifications for power to holiday lighting and other downtown lighting projects pending committee’s approval; and, with the understanding that any cost involved in preparing the plans and specifications will come out of the money already allocated for this project.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Quirk to approve the East Grand Forks Sports Boosters request for a donation of wire to feed power to the new concession complex at the high school.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden to authorize hosting the MMUA Regional Substation training workshop in East Grand Forks on August 17, 2004.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Commissioner Quirk, supported by Commissioner Ogden, introduced the following resolution and moved its adoption.
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota that the following hourly rates be set for the 2004 summer help:
1st year of employment - $ 6.00
2nd year of employment - $ 6.50
3rd year of employment - $ 7.00
4th year of employment - $ 7.50
Over 4 yrs of employment - $ 8.50
Class D Water Operator License - $15.48
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
The President declared the Resolution passed.
It was moved by Commissioner Ogden second by Commissioner Quirk to authorize the business office to lease a new postage machine.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Quirk to authorize the preparation of specifications and obtain quotes for the seam and surface repairs necessary to maintain the watertight integrity of the point reservoir. It was also authorized to obtain alternate quotes for resurfacing.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Quirk to accept the counter offer of PKM for the compensation portion of the Service Territory Agreement and approve ten years as the contract length.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Vetter second by Commissioner Ogden to approve the request to extend power to the Griggs Park softball complex pending all necessary permits.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden to authorize signing the necessary agreements in order to complete the MISO Market Participant application and customer registration.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Ogden second by Commissioner Quirk to authorize publishing
the Consumer Confidence Report in the official newspaper, The Exponent.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Ogden that the meeting be adjourned to May 20, 2004 at 5:00 P.M.
Voting Aye: Gregoire, Quirk, Ogden, Vetter
Voting Nay: None
Bonnie Abel
Sec'y