Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held December 18, 2003 at 5:00 P.M. at the Distribution Service Center.

Present: Ogden, Gregoire, Quirk, Beauchamp

Absent : None

It was moved by Commissioner Beauchamp second by Commissioner Quirk that the minutes of the previous meetings of November 20 and December 2, 2003 be approved as read.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

The following bills and payroll were recommended for approval:

MMPA                               Energy/demand                        $ 267,665.48

Ann Williams                       Overpay final bill                    8.87

Grant Erskine                      Overpay final bill                    3.94

Brenda Johnson                     Overpay final bill                    20.67

Acme Electric                      Tools; supplies                       180.01

Aerial Contractors Inc             Professional fees                     60,463.40

Ameripride Linen/Apparel           Contracted services                   153.82

APPA                               Training & school                     450.00

AMRA                               Dues                                  225.00

Barnant Company                    Supplies                              44.28

Bearings & Drives                  Supplies                              29.38

Big Jim’s East Side Tire            Maintenance                           36.00

Border States Electric             Inventory; supplies                   17,405.99

Dan Boyce                          Expenses                              387.94

Brady Martz & Assoc                Professional fees                     4,300.00

Cellular One                       Communications                        187.18

City of EGF                        Transfer; misc                        316,421.95

Mike Coauette                      Reimbursement                         3.74

Commissioner of Revenue            Sales; use; grbg surchrg              32,184.00

Community Bank/RRV                 Nov ACH charges                       21.82

DPC Industries                     Wtr treat chemicals                   886.91

Dakota Supply Group                Inventory                             5,713.73

Digi-Key                           Supplies                              5.70

Distributech                       Training & school                     1,185.00

Ethanol Products                   Wtr treat chemicals                   1,439.73

Exponent                           Advertising; publishing               789.02

Fargo Water Equipment              Supplies                              220.59

Fed Ex                             Freight                               143.06

Firestone Stores                   Repairs                               14.58

F-M Forklift                       Repairs                               76.66

GMAC Payment Process Cntr          Installment                           3,965.66

Gaffaney’s                          Supplies                              641.49

Galstad Jensen & McCann            Nov legal fees                        765.00

GF Herald                          Advertising                           180.00

GF Utility Billing                 Water tests                           200.00

Scott Gravseth                     Expenses                              156.70

Hardware Hank                      Supplies                              598.13

Hawkins Inc                        Wtr chemicals; supplies               4,055.74

Home of Economy                    Maintenance                           120.84

Hugo’s #5                           Supplies                              7.00

KBM Inc                            Professional fees                     28,585.46

Lectrodryer LLC                    Supplies                              757.50

Leighton Broadcasting              Advertising                           360.00

M & W Services Inc                 Dec 1-15 meter reads                  2,297.35

Mainstreet Designs Inc             Supplies                              2,701.44

Midcontinent Comm Adv Sales        Advertising                           720.00

MN Dept Commerce                   Alternate energy charge               255.88

Monarch Travel & Tour              Training & school                     964.40

Motor Specialty Inc                Supplies                              253.35

ND Wtr/Pollution Control           Membership dues                       10.00

Jeff Olson                         Expenses                              342.85

Pamida                             Supplies                              58.55

PS Doors                           Supplies                              120.77

Qwest                              Communications                        953.86

Lance Riel                         Expenses                              176.50

Rydells                            Maintenance                           25.38

Sam’s Club                          Supplies                              23.31

Service Bureau                     Nov collection fees                   362.39

SimplexGrinnell                    Contracted services                   604.92

Sun Dot Communications             Communications                        201.91

TigerDirect                        Supplies                              607.76

Tony Dorn Inc                      Service agreements                    59.96

Tri-Valley                         Reimbursement                         62.23

US Link Distance                   Communications                        37.26

Verizon Wireless                   Communications                        6.07

Basin Electric Power Co-op         Current                               86,527.84

Water & Light                      Utilities                             802.64

Dennis Watson                      Computer programming                  1,278.00

Wesco Distribution                 Supplies                              90.10

West Canada Wtr/wastewtr           Dues & subscriptions                  53.50

X-cel Energy                       Facilities/distribution               7,049.47

X-cel Energy                       Repairs                               174.45

Payroll                            Total cost                            58,727.86

                                                                         $ 916,611.97

It was moved by Commissioner Beauchamp second by Commissioner Gregoire that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Quirk to approve the revised Change Order #1 with Underground Contracting Services for Phase 2 service to K-14.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

Commissioner Quirk, supported by Commissioner Gregoire, introduced the following resolution and moved its adoption:

WHEREAS, Robert C. “Punky” Beauchamp has faithfully served the citizens and customers of the City of East Grand Forks as the City Council representative on the Water, Light, Power and Building Commission from January, 1990, through December, 2003, and

WHEREAS, Punky has upheld and advanced the ideals of municipal public utility service through his steadfast and wise leadership, common sense, thoughtful deliberation, and dedication to the long term strength of the utility and the community, and

WHEREAS, many of the benefits of East Grand Forks’ municipal utility service are a result of Punky’s continued concern for reliable, fair and reasonably priced utility service to the citizen customers of the city, and

WHEREAS, Punky will retire from active service on the Commission as the City Council representative upon completion of his 14^th year of service on the Commission and 16^th year of service on the City Council,

NOW, THEREFORE, BE IT RESOLVED that the Water, Light, Power and Building Commission of and for the City of East Grand Forks, Minnesota, does hereby express its deep gratitude and heartfelt thanks to Robert C. “Punky” Beauchamp for his contribution to the city and the utility industry, and

BE IT FURTHER RESOLVED that the Commission hereby expresses its best wishes to Punky for great success and fulfillment in his future endeavors.

Voting Aye: Ogden, Quirk, Gregoire, Beauchamp

Voting Nay: None

The President declared the resolution passed.

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to award the water tower demolition bid to General Construction Services.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

Commissioner Beauchamp, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Pristine/Stiles-Kem as filed with the Secretary of said Commission for the furnishing of the following item numbers of the water treatment chemical bids opened November 20, 2003;

     ITEM NUMBERS: #10 and 11 for chemicals as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on October 22 and 29, 2003 and as fully set forth in the plans and specifications for the total bid price of ($35,340.00) Thirty-Five Thousand Three Hundred Forty and No/100 dollars be and hereby is accepted.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

The President declared the resolution passed.

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to approve the Addendum to the 2004 Non-Union, Non-Department Head Memorandum of Understanding.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to authorize the preparation of plans and specifications for the 2004 electric material and labor bids.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Quirk to adopt the 2004 industrial rate with the true up to be adjusted to reflect the actual wholesale cost.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to authorize the purchase of upgraded load management software in the amount of $45,000.00.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Quirk to authorize the Water and Light Department to form a safety committee and have the Distribution Superintendent and the Water Plant Superintendent appoint members.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to accept the supervisory training workshop proposal for three workshops.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Quirk that the East Grand Forks Water & Light Department’s response to the future direction of MMTG is that MMTG should continue to actively pursue and protect the rights it achieved in the TRANSLink agreement with a similar budget to the one for 2003.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to affirm participation in the Coal Fired Baseload Plant - Phase 1 Study.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire to authorize the preparation of a Request for Proposal for money management services.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Quirk to adopt the budget for the year 2004.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gregoire that the meeting be adjourned to January 6, 2004 at 5:00 P.M.

Voting Aye: Ogden, Gregoire, Quirk, Beauchamp

Voting Nay: None

                                                     Bonnie Abel

                                                     Sec'y