Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held March 5, 2002 at 5:00 P.M.

Present: Quirk, Ogden, Beauchamp

Absent :  Gander

It was moved by Commissioner Ogden second by Commissioner Beauchamp that the minutes of the previous meeting of February 21, 2002 be approved as read.

Voting Aye: Quirk, Ogden, Beauchamp

Voting Nay: None

The following bills and payroll were recommended for approval:

MN AWWA                            Void                                  -390.00

MN AWWA                            Teleconf regis                       $ 650.00

Sue Grega                          Overpay final bill                    216.79

Jolene Lande                       Overpay final bill                    95.49

Acme Electric                      Safety supplies                       711.58

Advanced Business Methods          Miscellaneous                         50.00

AmericInn                          Lodging                               195.12

American Payment Center            Mar-May drop box                      140.00

Best Buy                           Training equipment                    229.50

Big Jim’s East Side Tire            Repair                                10.00

Border States Electric             Supplies; inventory                   743.08

Dan Boyce                          Expenses                              443.61

Bumper to Bumper                   Parts                                 76.95

Cable One Advertising              Advertising                           552.00

Cannon Technologies                Supplies                              20.24

City of EGF                        X-fer; rent; bond                     224,846.88

Commercial Water Hauling           Feb 16-28 meter reads                 1,756.05

Commissioner of Revenue            Sales; use; grbg surchrg              33,364.00

Computer Renaissance               Parts                                 19.98

Dakota Supply Group                Supplies                              128.70

Digi-Key                           Supplies                              421.09

Eagle Electric                     Services                              118.50

Gaffaneys                          Supplies                              2,252.90

GF Region Economic Develop         Miscellaneous                         160.00

GF Grocery                         Supplies                              48.29

GF Welding                         Supplies                              7.88

Graymont Western Canada            Wtr treat chemicals                   1,854.76

HSH Designs                        Window blinds                         1,028.87

Hawkins Water Treatment            Wtr treat chemicals                   1,898.15

Home of Economy                    Equipment                             4,910.65

Hugo’s #5                           Supplies                              5.44

Interstate Companies               Repairs                               676.73

Brian Johnson                      Expenses                              592.07

KBM Inc                            Professional fees                     50,858.50

KCNN                               Advertising                           420.00

Keith’s Lock & Key                  Supplies                              218.93

Kraus-Anderson Const               Professional fees                     10,785.35

Lab Safety Supply                  Equipment                             1,221.95

Locators & Supplies                Safety supplies                       169.70

Lystads                            Supplies                              330.15

MN AWWA                            Training                              105.00

MN Pollution Control Agency        Training                              225.00

NW/ECSU                            Health insurance                      10,348.65

Orchard Oil Co                     Supplies                              203.68

Platts                             Subscription                          2,520.00

PS Door Services                   Repair                                50.00

Qwest Interprise                   Communications                        86.73

Resco                              Inventory                             5,261.10

Simplex Time Recorder              Service contract                      608.90

Smith Construction                 Professional fees                     3,103.36

Tri-Valley                         Reimbursement                         341.00

Uffda Online                       Communications                        108.48

United Wisconsin Group             Life insurance                        259.00

Verizon Wireless                   Communications                        28.74

Water & Light                      Utilities                             9,616.87

X-cel Energy                       Gas utilities                         3,482.85

Payroll                            Total cost                             52,946.35

                                                                         $ 431,135.59

It was moved by Commissioner Beauchamp second by Commissioner Ogden that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.

Voting Aye: Quirk, Ogden, Beauchamp

Voting Nay: None

Commissioner Gander now entered the meeting.

It was moved by Commissioner Beauchamp second by Commissioner Ogden to award the bid for the 2002 Phase 2 Dike Service to K-14 project to Underground Contracting Services.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Ogden to award the bid for the 2002 Phase 2 Dike Electrical Distribution Relocation project to Underground Contracting Services.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Ogden second by Commissioner Beauchamp that the Secretary now present the electrical material bids.

Voting Aye:  Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

The Secretary presented the bids as they were by item and tabulated by the consulting engineers, KBM, Inc.; KBM recommended them for award by the following resolutions:

Commissioner Ogden, supported by Commissioner Beauchamp, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Dakota Supply Group as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened February 26, 2002; ITEM NUMBERS: 1-3, 11, 12, 15-18, and 44-46 for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on February 13 and 20, 2002 and as fully set forth in the plans and specifications for the total bid price of One Hundred Forty-Six Thousand Seven and 75/100 dollars ($146,007.75) be and hereby is accepted.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

The President declared the resolution passed.

Commissioner Ogden, supported by Commissioner Beauchamp, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Rural Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened February 26, 2002;     ITEM NUMBERS: 4-6, 20-28, and 31-33 for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on February 13 and 20, 2002 and as fully set forth in the plans and specifications for the total bid price of One Hundred Twenty-Seven Thousand Eight Hundred Eight and no/100 dollars ($127,808.00) be and hereby is accepted.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

The President declared the resolution passed.

Commissioner Ogden, supported by Commissioner Beauchamp, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Border States Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened February 26, 2002; ITEM NUMBERS: 7-9, 19, 29, 30, and 34-43 for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on February 13 and 20, 2002 and as fully set forth in the plans and specifications for the total bid price of One Hundred Six Thousand Five Hundred Ninety-Four and 22/100 dollars ($106,594.22) be and hereby is accepted.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

The President declared the resolution passed.

Commissioner Ogden, supported by Commissioner Beauchamp, introduced the following resolution and moved its adoption:

BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the bid of Westinghouse Electric Supply Company as filed with the Secretary of said Commission for the furnishing of the following item numbers of the material bids opened February 26, 2002;   ITEM NUMBERS: 10, 13, and 14 for electrical equipment and materials as set forth in the Advertisement for Bids published in the official newspaper, THE EXPONENT, on February 13 and 20, 2002 and as fully set forth in the plans and specifications for the total bid price of Twenty Thousand Seven Hundred Ninety-Eight and no/100 dollars ($20,798.00) be and hereby is accepted.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

The President declared the resolution passed.

It was moved by Commissioner Ogden second by Commissioner Gander to approve getting quotes for the additional work requested at the DSC.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gander to remove two commercial street lights on 20^th St NW and replace them with residential lights at no cost to homeowners; and, replace additional street lights in the future as the need arises.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Ogden second by Commissioner Beauchamp to authorize the addition of the Central Middle School generator to the yearly curtailment agreement.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Gander to approve Water & Light staff attendance at a CPR refresher training session.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Beauchamp second by Commissioner Ogden to approve the revised DSC change order from Kraus-Anderson.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

It was moved by Commissioner Ogden second by Commissioner Gander that the meeting be adjourned to March 21, 2002 at 5:00 P.M.

Voting Aye: Quirk, Ogden, Gander, Beauchamp

Voting Nay: None

                                                     Lori J Maloney

                                                     Deputy Sec’y