Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held October 19, 2000 at 5:00 P.M.
Present: Ogden, Tweten, Quirk, Beauchamp
Absent : None
It was moved by Commissioner Tweten second by Commissioner Quirk that the minutes of the previous meeting of October 3, 2000 be approved as read.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
The following bills and payroll were recommended for approval:
MMPA Energy/demand $150,948.01
Gary Coulter Overpay final bill 531.95
Acme Electric Supplies; equipment 295.90
Altru Health Systems Drug tests; evaluation 783.75
Ameripride Linen/Apparel Services 201.44
American Chemical Society Dues 122.00
AWWA Member renewals 417.00
A & S Construction Services 14,178.98
Border States Electric Inventory; supplies 21,904.06
Dan Boyce Expenses 293.78
Breidenbach Welding Services 426.26
Burmeister Electric Inventory 2,364.30
CL Linfoot Services 735.00
Cannon Technologies Inventory 14,167.22
Carquest Auto Parts Supplies 52.76
Cellular One Monthly charges 106.59
City of EGF X-fer; qtrly chrgs 206,570.71
City of GF Water tests 200.00
Cole Papers Blue bar 424.94
Commercial Water Hauling Oct 1-15 meter reads 1,083.85
Commissioner of Revenue Sales; use; grbg surchrg 28,451.00
Concrete Inc Inventory 625.56
Dyce Chemical Wtr treatmnt chemicals 1,690.39
East Side Auto Center Maintenance 54.09
Exponent Advertising; publishing 776.25
Fed Ex Freight 58.64
FNW/Thrall Supplies 3,183.95
Gaffaney’s Supplies 116.90
Graybar Electric Inventory 15,819.83
Graymont Western Canada Wtr treatmnt chemicals 1,758.33
Hanson Ford Repairs 131.10
Hardware Hank Supplies 97.25
Hawkins Water Treatment Wtr chemicals; supplies 4,079.53
Holweger Excavating Services 2,792.00
Hugo’s #5 Supplies 6.40
IBM Corp Maintenance contract 240.32
KBM Inc Services 22,477.50
KCNN Advertising 423.00
Jim King Expenses 97.00
L & L Cleaning Service Services 197.45
Lumber Mart Supplies 8.33
Mayo Mfg Tools 75.21
MMUA Meeting registrations 355.00
MN Section AWWA Teleconf registrations 780.00
Missouri River Energy Conf regis 50.00
Nalco Chemical Wtr chemicals; supplies 1,418.55
ND Safety Council Dues 115.00
North-Holt Electric Services 10,366.57
NSP Facilities/distribution 4,809.38
NSP Gas utilities 935.03
NSP Relocation agreement 109,120.00
Orion Research Supplies 332.86
Pitney Bowes Inc Maint contract 1,028.79
Power Equipment Shop Supplies; repair 324.42
RDO Equipment Parts 60.44
Radix Corp Maint contract 125.00
RRV Co-op Power Assn Territory payment 3,312.84
Reliance Telephone Supplies 59.11
RESCO Iventory 4,260.00
Robert Anderson Painting Services 2,148.88
Rural American Bank-EGF Sep ACH charges 30.80
Rydells Services 24.38
Service Bureau Sep collection fees 188.41
Stamart Fuel 91.31
Stuart’s Towing Services 30.00
T’N’T Outfitters Clothing allow 1,549.47
Corey Thompson Expenses 477.72
Tony Dorn Inc Service agreement 52.78
Treasure Island Conf lodging 193.83
US Link Distance Phones/long distance 1,009.84
Verizon Wireless Service 85.19
WAPA Current 87,819.02
Water & Light Service 6,941.67
Zee Service Co Supplies 8.15
Payroll Total cost 51,809.11
$788,882.08
It was moved by Commissioner Quirk second by Commissioner Tweten that the bills and payroll be allowed as recommended and the Secretary issue checks for the same.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Beauchamp to authorize the preparation of the plans and specifications for the Water Plant generator with a closed transition switch with export using Option 2.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Tweten second by Commissioner Quirk to authorize Floan Sanders to do the civil site work on the new Distribution Service Center.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Beauchamp second by Commissioner Quirk to obtain the services of Kraus Anderson for construction management in the Distribution Service Center project.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Tweten to approve the plans and specifications for the Sugar Hills Substation equipment and material bid package subject to management review and set the bid date for December 6, 2000.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Tweten to authorize KBM to contract with EAPC to design the control building for the Sugar Hills substation.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Tweten second by Commissioner Quirk to accept the bid of Zavoral & Sons for the demolition of two buildings on the Distribution Service Center site.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Beauchamp second by Commissioner Quirk to approve Change Order #1 with A & S Construction on the Railroad Track Boring contract.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Beauchamp second by Commissioner Quirk to approve Change Order #3 with North Holt Electric on the 2000 Primary Distribution System contract.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
It was moved by Commissioner Quirk second by Commissioner Tweten to accept the bid of Dueco, Inc. for a Digger, Derrick body and chassis.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
Commissioner Tweten, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
WHEREAS, the terms arrived at on fringe benefits through negotiation between the Water, Light, Power and Building Commission and the Non-Union Employees have now been reduced to writing in the form of a Memorandum of Understanding between the said group and the Commission, now therefore,
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the prior mentioned Memorandum of Understanding between the Commission and the Non-Union Employees is hereby approved and should be executed by the Commission President and the Secretary of the Commission, and
BE IT FURTHER RESOLVED that the salaries of the Water and Light Department Non-Union Employees be adjusted by a 4% increase for the year 2000 and a 3% increase for the year 2001.
BE IT FURTHER RESOLVED that in the year 2000, a one time lump sum payment of $250.00 shall be made to each Non-Union employee to offset a portion of the increased cost of health insurance. The amount of $250.00 shall not be added to the wage schedules of the various Non-Union employees; and
BE IT FURTHER RESOLVED that the health insurance benefits will be as follows for the 2000 and 2001 years:
The least expensive health insurance plan premium will be paid by the City 100% for single plan and 75% for family plan. Any amount in excess of the City’s cost to provide the least expensive health insurance plan shall be paid by the employee. These amounts will be deducted when retroactive pay adjustments are made.
BE IT FURTHER RESOLVED that all of the prior mentioned actions and approvals by the Water and Light Commission are hereby effective and retroactive to the day of January 1, 2000.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
The President declared the resolution passed.
Commissioner Tweten, supported by Commissioner Quirk, introduced the following resolution and moved its adoption:
WHEREAS, the terms arrived at on fringe benefits through negotiation between the Water, Light, Power and Building Commission and the Department Head Employees have now been reduced to writing in the form of a Memorandum of Understanding between the said group and the Commission, now therefore,
BE IT RESOLVED by the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota, that the prior mentioned Memorandum of Understanding between the Commission and the Department Head Employees is hereby approved and should be executed by the Commission President and the Secretary of the Commission, and
BE IT FURTHER RESOLVED that the salaries of the Water and Light Department Head Employees be adjusted by a 4% increase for the year 2000 and a 3% increase for the year 2001.
BE IT FURTHER RESOLVED that in the year 2000, a one time lump sum payment of $250.00 shall be made to each Department Head to offset a portion of the increased cost of health insurance. The amount of $250.00 shall not be added to the wage schedules of the Department Head employees; and
BE IT FURTHER RESOLVED that the health insurance benefits will be as follows for the 2000 and 2001 years:
The least expensive health insurance plan premium will be paid by the City 100% for both family and single plans. If any other health plan is selected, the employee will pay the difference between the least expensive plan premium and the premium of the plan selected. These amounts will be deducted when retroactive pay adjustments are made.
BE IT FURTHER RESOLVED that all of the prior mentioned actions and approvals by the Water and Light Commission are hereby effective and retroactive to the day of January 1, 2000.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
The President declared the resolution passed.
It was moved by Commissioner Quirk second by Commissioner Tweten that the meeting be adjourned to October 30, 2000 at 7:00 P.M. for a budget meeting and then to the regular meeting of November 7, 2000 at 5:00 P.M.
Voting Aye: Ogden, Tweten, Quirk, Beauchamp
Voting Nay: None
Bonnie Abel
Sec'y